Agenda and minutes

The minutes of the annual, ordinary and special meetings held on 17 May 2017 were presented and the Mayor was authorised to sign them as a correct record.

Declarations of disclosable pecuniary interests (DPIs) by members as required under Section 31 of the Localism Act and of other interests as required by the Code of Conduct (please see note at end of agenda).

No declarations were made.

The Council observed a minute’s silence in memory of Honorary Alderman David Stevens and Past Mayor Anthony Aldridge, who both died recently.

Some of the engagements that the Mayor had recently attended include:

1. Eastbourne Lions Club Centenary Celebration – This was the first engagement of the new Mayoral year for Councillor Hearn and took place on 21^st May at Chalk Farm Hotel.

2. Polyphony Voices in Harmony Concert – The Mayor attended a concert at All Saints Chapel on 21^st May.  The Polyphony choir shall also be performing at the Mayor’s Civic Service which will take place in the New Year.

3. Sunshine Carnival – The Eastbourne Carnival took place on the seafront on 27^th May and the Mayor was pleased to lead the parade.  Her charity volunteers from Embrace and Rebourne Corner took part in the bucket collection and the Mayor will be receiving the donation to her chosen charities later in the year.

4. Swoovathon – On 10^th June the Mayor took part in a Swoovathon at Hampden Park Sports Centre.  The event was held to raise funds for the Eastbourne Foodbank.

5. Opening of new Tennis Village – The Mayor attended the opening of the new Tennis Village at Devonshire Park on 15^th June.  The new player facilities are part of the Devonshire Park project and were put to use at the recent Aegon International.

6. Visit to Heron Park School – On 30^th June the Mayor was invited to visit Heron Park School in Hampden Park.  During the visit the Mayor was introduced to some of the pupils at the school and had lunch with them.

7. One Man, Two Guvnors – The Civic Night for the Eastbourne Theatre production of One Man, Two Guvnors took place at the Devonshire Park Theatre on 6^th July.  The Mayor was pleased to attend the performance along with her fellow Councillors.

8. Eastbourne Open Bowls Tournament – The Eastbourne Open Bowls Tournament began at Gildredge Park Bowls Club on 9^th July and the Mayor was invited to bowl the first ball of the tournament.

9. During the last few months the Mayor has also attended a number of awards ceremonies, concerts, conferences and other events.

10. The Mayor has chosen to support Embrace East Sussex, supporting local children with disabilities, and Rebourne Corner, the Eastbourne Salvation Army homeless support centre, during her 2017/18 Mayoral year.  The Mayor’s Charity Committee have been busy organising a number of events and those coming up in the next few months include:

- 23^rd July – Mayor’s Charity Bowls Tournament at Hampden Park Open Bowls Club.  Spaces were available at £10 per player, which includes a buffet lunch. Cream teas would be available during the afternoon session.  The Mayor’s Charity Challenge Cup will be up for grabs for the winning team of the day.

- 8^th September – Charity Bingo Night at the Town Hall. £12.50 to take part, which includes a Fish and Chip supper.  Lots of prizes will be on offer.

- 6^th October – Charity Quiz Night at the Town Hall.  ...  view the full minutes text for item 74.

An apology for absence was reported from Councillor Tester.

Sharon Williams from Eastbourne Buzz addressed the Council, extending an invitation to Councillors to submit stories and spread messages through a new facility.

Report of Councillor Gill Mattock on behalf of the Cabinet (to follow).

This matter was reported and proposed by Councillor Mattock on behalf of the Cabinet and seconded by Councillor Tutt.

Resolved: (By 16 votes to 0 with 9 abstentions) That the annual treasury management report for 2016/17 be approved and that specific approval be given to:

(i) The 2016/17 prudential and treasury indicators included within the report;

(ii) The re-profiling of the authorised limit and operational boundary; and

(iii) To note the review of minimum revenue provision.

Report of Councillor David Tutt on behalf of the Cabinet (to follow).

This matter was proposed by Councillor Tutt on behalf on the Cabinet and seconded by Councillor Mattock.

Resolved: (By 16 votes to 0 with 9 abstentions) That the action plan for year 2 of the corporate plan 2016-2020, as appended to the Cabinet report, including the additional actions, projects and revisions to key performance indicators be approved.

Report of Councillor Jonathan Dow on behalf of the Cabinet (to follow).

This matter was proposed by Councillor Dow on behalf of the Cabinet and seconded by Councillor Jenkins.

Resolved: (Unanimously) (1) That the statement of community involvement, as set out in appendix 3 to the cabinet report be adopted.

(2) That the revocation of the previous statement of community involvement (adopted 2006 and amended 2009), as set out in appendix 4 to the cabinet report be approved.

(3) That any minor or technical adjustments found necessary in the statement of community involvement be delegated to the director of regeneration and planning in consultation with the lead cabinet member.

Members of the Council who wish to raise items for discussion (council procedure rule 14) on any of the minutes of the meetings of formal council bodies listed below must submit their request to Democratic Services no later than 10.00 am on Wednesday 19 July 2017. A list of such items (if any) will be circulated prior to the start of the meeting.

The following are appended to this agenda:-

The minutes of the following Council bodies were submitted to this meeting.

No items for discussion were raised on the above minutes.  Further to Council procedure rule 14.3 it was:

Resolved: That the minutes of the above Council bodies be accepted.

The remainder of the business of the council concerns the consideration of the confidential proceedings of council bodies.  As such, discussion is likely to disclose exempt information within the categories specified either beneath the item or within the open summary of the relevant minutes. Furthermore, in relation to paragraph 10 of schedule 12A, it is considered that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. The public, therefore, should be excluded from the remainder of the meeting.

Resolved: That the public be excluded from the remainder of the meeting on the grounds that the consideration of confidential proceedings of council bodies is likely to disclose exempt information within the categories specified either beneath the item or within the open summary of the relevant minutes.

(See note at item 8 above).  A list of items raised by members (if any) will be circulated prior to the start of the meeting.

The following are appended to this agenda:-

The minutes of the following confidential Council body were submitted to this meeting.

In accordance with Council procedure rule 14, the following items were raised for discussion:

Minute 10 – Redundancy and redeployment policy update – raised by Councillor Belsey.

Minute 27 – Future waste, recycling and street cleansing service- delivery options – raised by Councillor Smart.

Minute 28 – Investment opportunity – raised by Councillor Smart.

Note: Councillor Smart considered that the summary of his address to Cabinet on 12 July 2017 and the specific questions he asked on this item had not been correctly recorded.  Councillor Tutt agreed that a revised set of minutes would be published ahead of the next Cabinet meeting.

Further to Council procedure rule 14.3 it was:

Resolved: That the minutes of the above Council body be accepted.