Agenda and decisions

Lewes District Council Cabinet
Monday, 11th February, 2019 2.30 pm

Venue: Ditchling Room at Southover House, Southover Road, Lewes, BN7 1AB

Contact: Committee Services on 01323 415021 

Items
No. Item

1.

Minutes of the meeting held on 5 December 2018 pdf icon PDF 121 KB

2.

Apologies for absence

3.

Declarations of interest

Disclosure by councillors of personal interests in matters on the agenda, the nature of any interest and whether the councillor regards the interest as prejudicial under the terms of the Code of Conduct.

6.

Written question from councillors

To deal with written questions which councillors may wish to put to the Chair of the Cabinet in accordance with Council Procedure Rule 12 (if any).

7.

General fund revenue budget 2019/20, capital programme 2018/19- 2021/22 pdf icon PDF 112 KB

Report of Chief Finance Officer

Lead Cabinet member: Councillor Bill Giles

Additional documents:

Decision:

Recommended to Council: (Budget and policy framework):

 

(1) To approve the general fund budget for 2018/19 (Revised) and 2019/20 (original), set out at appendix 1 to the report including growth and savings proposals for 2019/20 as set out at appendix 2 to the report.

 

(2) To approve an increase in the Council Tax for Lewes District Council of 1.99% resulting in a Band D charge for general expenses of £187.08 for 2019/20.

 

(3) To approve the revised general fund capital programme 2018/22 as set out at appendix 3 to the report.

 

(4) To note the section 151 Officer’s sign off as outlined in paragraph 1.6 of the report.

8.

Treasury management and prudential indicators 2019/20, capital strategy & investment strategy pdf icon PDF 328 KB

Report of Chief Finance Officer

Lead Cabinet member: Councillor Bill Giles

Decision:

(Non-key decision):

 

(1) To note the extended role of the Chief Finance Officer as set out at appendix 7 to the report.

 

Recommended to Council (Budget and policy framework):

 

(2) To approve the treasury management strategy and annual investment strategy as set out in the report and at appendix 5 to the report.

 

(3) To approve the methodology for calculating the minimum revenue provision as set out at paragraph 2.3 of the report and at appendix 2 to the report

 

(4) To approve the prudential and treasury indicators as set out in the report.

 

(5) To approve the investment categories, limits and creditworthiness policy, set out at appendix 6 to the report.

 

(6) To approve the Capital Strategy as set out at appendix 1 to the report.

9.

Housing revenue account budget and rent setting 2019/2020 and capital programme 2018/2022 pdf icon PDF 135 KB

Report of Chief Finance Officer

Lead Cabinet member: Councillor Ron Maskell

Additional documents:

Decision:

Recommended to Council (Budget and policy framework):

 

(1) To approve the HRA budget for 2019/20 and revised 2018/19 as set out at appendix 1 to the report.

 

(2) To approve that social and affordable rents (including Shared Ownership) are decreased by 1% in line with government policy.

 

(3) To approve that private sector leased property rents are increased by 3.3%.

 

(4) To grant delegated authority to the Chief Finance Officer, in consultation with the Cabinet portfolio holders for Finance and Housing, to take measures in the management of the Week 53 rent year.

 

(5) To approve that the revised service charges are implemented.

 

(6) To approve that garage rents are increased by 3.30%.

 

(7) To approve the HRA capital programme as set out at appendix 2 to the report.

10.

Business rate retail discount policy pdf icon PDF 88 KB

Report of Director of Service Delivery

Lead Cabinet member: Councillor Bill Giles

Additional documents:

Decision:

(Key decision):

 

(1) To approve the business rate retail discount policy as set out at appendix 1 to the report.

 

(2) To grant the Director of Service Delivery delegated authority, in consultation with the Lead Member for Finance, to review and, if necessary, amend the retail discount policy following the consultation period and at the end of year one of the scheme.

 

(3) To grant the Director of Service Delivery delegated authority to implement and enforce the retail discount policy, including any measures necessary for or incidental to its management and administration.

11.

Disabled facilities grant policy pdf icon PDF 90 KB

Report of Director of Service Delivery

Lead Cabinet member: Councillor Ron Maskell

Additional documents:

Decision:

(Key decision):

 

To approve the disabled facilities grant policy.

12.

Council tax reduction exceptional hardship policy pdf icon PDF 90 KB

Report of Director of Service Delivery

Lead Cabinet member: Councillor Bill Giles

Additional documents:

Decision:

(Key decision):

 

(1) That the proposed changes to the policy be adopted

 

(2) That Cabinet delegate authority to the Director of Service Deliver in consultation with the Lead Member to make alterations to the policy.

13.

Strategic implications for leaving the European Union pdf icon PDF 101 KB

Report of Assistant Director for Legal and Democratic Services

Lead Cabinet member: Councillor Andy Smith

Additional documents:

Decision:

(Non key decision):

 

(1) To note the report.

 

(2) To require the Assistant Director for Legal & Democratic Services to provide further updates as the national situation over Brexit, and its effect on the Council, becomes more certain.

 

(3) In the eventuality of a no-deal Brexit or further details being known in advance of 29 March 2019, that an emergency Cross-Party Working Group be formulated to look in detail at implications for the Council and Lewes District. Legal advice would be sought for any meetings that take place during the pre-election period of purdah.

14.

Consideration of options to ban the release of sky lanterns and helium balloons pdf icon PDF 91 KB

Report of Assistant Director for Legal and Democratic Services

Lead Cabinet member: Councillor Isabelle Linington

Additional documents:

Decision:

(Non-key decision)

 

(1) That Cabinet grants the Director of Service Delivery delegated power to introduce a new condition into the Council’s event hire licences, banning the release of lighted sky lanterns and the release of helium filled balloons.

 

(2) That the Director of Service Delivery monitors the level of complaints relating to the use of sky lanterns and helium balloons in the Lewes District and, if necessary, reports back to Cabinet in six months’ time or at such other future date as might be warranted having regard to the level of complaints received, with a recommendation for any further or alternative regulatory measures that may be required.

 

(3) That the Council utilise its Customer Communications and Engagement team to communicate with Town and Parish Councils and external organisations, including landowning country Estates, through the Council’s website, District News and other means to consider their own position on the release of sky lanterns and helium balloons.

15.

East Sussex Business Rates Pilot 2019/20 pdf icon PDF 80 KB

Report of Chief Finance Officer

Lead Cabinet member: Councillor Bill Giles

Additional documents:

Decision:

(Non-key decision):

 

(1) To agree that Wealden District Council be nominated as the lead authority.

 

(2) To agree that Lewes District Council pilots 75% business rates retention, resulting in an additional anticipated gain of £0.1m over current pooling arrangements.

 

(3) To agree the basic principle that no authority would receive a lower level of funding than they would have received without the pool.

 

(4) To agree to split resources gained on the growth in business rates on the basis of the split being 26% to East Sussex County Council, 5% to the Fire authority and the remaining 44% split amongst the District/Borough Councils;

 

(5) To agree the financial stability and economic development split of funding.

 

(6) To agree that the finalisation of the Memorandum of Understanding is delegated to the Chief Finance Officer.

16.

Voluntary sector support pdf icon PDF 104 KB

Report of Director of Regeneration and Planning

Lead Cabinet member: Councillor Tony Nicholson

Additional documents:

Decision:

(Key decision):

 

(1) To approve the proposed policy on grant funding, as set out at appendix A to the report.

 

(2) To approve an extension to the grant awarded to BHT in 2018/19 for their support to Lewes District residents needing to claim Universal Credit.

 

(3) To agree the allocation of funding to voluntary organisations for 2019/20 as set out in paragraph 2.24 of the report, subject to the grant conditions set out at appendix A to the report.

17.

Community Infrastructure Levy spending recommendations pdf icon PDF 102 KB

Report of Director of Regeneration and Planning

Lead Cabinet member: Councillor Tom Jones

Additional documents:

Decision:

(Key decision):

 

To agree the release of funds from the CIL governance pots as recommended by the CIL Executive Board.

18.

Newhaven Enterprise Centre pdf icon PDF 227 KB

Report of Director of Regeneration and Planning

Lead Cabinet member: Councillor Andy Smith

 

(This report contains an exempt appendix. Any discussion of this must take place at item 22 following exclusion of the public.)

 

Decision:

(Key decision):

 

(1) To authorise the Director of Regeneration & Planning, in consultation with the Chief Finance Officer, to settle the appropriate route to procure a suitable workspace provider to operate the Newhaven Enterprise Centre and to run a legally compliant process to appoint a contractor or concessionaire.

 

(2) To note the importance of the provision of flexible, managed small business workspace to the Council’s wider ambitions on Growth and Prosperity.

19.

Exclusion of the public

The Chief Executive considers that discussion of the following items is likely to disclose exempt information as defined in Schedule 12A of the Local Government Act 1972 and may therefore need to take place in private session. The exempt information reasons are shown beneath the items listed below. Furthermore, in relation to paragraph 10 of Schedule 12A, it is considered that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. (The requisite notices having been given under regulation 5 of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012.)

 

(Note: Exempt papers are printed on pink paper).

20.

Newhaven Enterprise Centre - Appendix 1

Report of Director of Regeneration and Planning

Lead Cabinet member: Councillor Andy Smith

 

Exempt information reason 3 - information relating to the financial or business affairs of any particular person (including the authority holding that information).

21.

Insurances and Indemnities

Report of Assistant Director of Legal and Democratic Services

Lead Cabinet member: Councillor Giles

 

Exempt information reason 3 - Information relating to the financial or business affairs of any particular person (including the authority holding that information).

Decision:

(Non-key decision):

 

That the recommendations set out in the exempt report were approved. Specifically, the provision of comprehensive indemnities to current specifically named and any other members and officers of the Council as necessary, for any legal liability and/or need to obtain independent legal support in respect of the case referred to in the report, such indemnities to be within the terms permitted by the Local Authorities (Indemnities for Members and Officers) Order 2004.

22.

Mobile app parking services

Report of Director of Regeneration and Planning

Lead Cabinet member: Councillor Bill Giles

 

Exempt information reason 3 - Information relating to the financial or business affairs of any particular person (including the authority holding that information)

Decision:

(Non-key decision):

 

(1) To approve a five year waiver as per clause 2.4 of the contract procedure rules to appoint Cobalt Telephone Technologies for Mobile App parking services.

 

(2) To approve the Accountable Officer to sign a five year waiver to appoint Cobalt Telephone Technologies for Mobile App parking services.

23.

Water and sewerage services

Report of Director of Regeneration and Planning

Lead Cabinet member: Councillor Bill Giles

 

Exempt information reason 3 - Information relating to the financial or business affairs of any particular person (including the authority holding that information)

Decision:

(Non-key decision):

 

(1) To approve an additional one year waiver as per clause 2.4.1a of the contract procedure rules to appoint Business Stream for the supply of water and sewerage services.

 

(2) To approve the accountable officer to sign an additional one year waiver to appoint Business Stream for supply of Water and Sewerage Services.