To confirm and sign the Minutes of the Extraordinary Meeting of the Council dated 14 January 2016 (copy previously circulated).
Declarations of Interest
Disclosure by councillors of personal interests in matters on the agenda, the nature of any interest and whether the councillor regards the interest as prejudicial under the terms of the Code of Conduct
Items not on the agenda which the Chair of the meeting is of the opinion should be considered as a matter of urgency by reason of special circumstances as defined in Section 100B(4)(b) of the Local Government Act 1972
To receive any announcements from the Chair of the Council, Leader of the Council, Members of the Cabinet or the Chief Executive.
A list of the Chair of the Council's engagements since the Meeting of the Council on 9 December 2015 is enclosed – page 6).
To deal with questions which members of the public may wish to put to members of the Cabinet in accordance with Council Procedure Rule 11. Questions have been received from Mr Vivian Carrick (herewith - page 8).
To receive petitions from councillors or members of the public in accordance with Council Procedure Rule 13 (if any).
Written Questions from Councillors
To deal with written questions which councillors may wish to put to the Chair of the Council, a Lead Councillor on the Cabinet or the Chair of any committee or sub-committee in accordance with Council Procedure Rule 12 (if any).
Questions to the Leader of the Council
To deal with questions (if any) which councillors may wish to put to the Leader of the Council. It will be at the Leader’s discretion to re-direct questions to relevant Members of the Cabinet.
A councillor wishing to raise a question must notify the Chair of the Council of the text of the question prior to the commencement of the meeting.
(NB This item is limited to a maximum of 5 questions, with no more than 1 question being asked per councillor. If a question requires a detailed or technical response, the Leader may decide that a written response is more appropriate).
To deal with ward issues which councillors wish to raise. A councillor wishing to raise a ward issue must notify the Chair of the Council prior to the commencement of the meeting in accordance with Council Procedure Rule 12.8 (if any).
Urgent Decisions taken by the Cabinet or Cabinet Members
In accordance with Scrutiny Procedure Rule 17, to receive details of any urgent decisions taken by the Cabinet or Cabinet Members since the Meeting of the Council on 9 December 2015.
(i) To consider the Recommendations from the meeting of the Cabinet held on 7 January 2016 (Minute Extracts herewith – page 9) – (see also the amended Contract Procedure Rules document herewith – page 14); and the non-budget related Recommendation from the meeting of the Cabinet held on 8 February 2016 (Minute Extract herewith - page 45) – (see also Report No 31/16 relating to The Council Plan 2016 – 2020 herewith – page 48).
(ii) To consider the Recommendations from the meeting of the Cabinet held on 8 February 2016 in respect of the financial matters leading up to the setting of the Council Tax (Minute Extracts herewith - page 69) – ((see also the proposed amendments to the budget which have been received from Councillors Osborne and Gardiner (herewith - page 80) and the Green Party Councillors (herewith page 85)).
(iii) To consider and, if thought appropriate, adopt a formal resolution for the Council Tax for the year ending 31 March 2017 (Report No 32/16 herewith - page 88).
In accordance with Council Procedure Rule 14 Councillors Osborne and Murray have submitted Notices of Motion (herewith – pages 106 and 110 respectively).
To consider the Report of the Director of Service Delivery (Report No 33/16 herewith – page 111).
To consider the Report of the Assistant Director of Corporate Services (Report No 34/16 herewith – page 146).
To consider the Report of the Assistant Director of Corporate Services (Report No 35/16 herewith – page 153).
To consider the Report of the HR Manager (Report No 36/16 herewith – page 156).
Reporting Back on Meetings of Outside Bodies
To receive feedback from the Council’s representatives who serve on outside bodies in respect of meetings they have attended (if any). A councillor wishing to provide feedback must notify the Chair of the Council prior to the commencement of the meeting.
With regard to item 12(ii) on this Agenda, set out below are revised details relating to the proposed amendment that has been received from Councillor Gardiner, the original version of which can be found at the top of page 81 of the Agenda. The revised text of Councillor Gardiner’s amendment reads as follows:
"3. I MOVE THAT £296,750 be added to the Council’s General Fund Capital Programme over a minimum of 3 years: (£112,750 in 2016/17; £136,000 in 2017/18 and £48,000 in 2018/19) to be financed from the repatriated ring-fenced Environment Agency Levy in the Council’s general fund revenue budget."
Attached is a document that sets out information which replaces the details that are set out from mid-way down page 83 of the Agenda (ie after the words "Outline of Proposed schemes") to the end of page 84 (document herewith - page 182).
The enclosed schedule of changes are required in respect of the Appendices to Report No 32/16 entitled "Setting the Council Tax". The changes are required as a result of further information which has been supplied to the Council by Lewes Town Council in respect of its precept requirement for 2016/2017, details of which are explained in the attached document (herewith - page 185).