Agenda and decisions

Eastbourne Borough Council Cabinet - Wednesday, 17th July, 2024 6.00 pm

Venue: Court Room at Eastbourne Town Hall, Grove Road, BN21 4UG

Contact: Committee Services on 01323 410000 

Media

Items
No. Item

1.

Minutes of the meeting held on 12 June 2024 pdf icon PDF 108 KB

Additional documents:

2.

Apologies for absence

Additional documents:

3.

Declaration of members' interests

Additional documents:

4.

Questions by members of the public

On matters not already included on the agenda and for which prior notice has been given (total time allowed 15 minutes). 

Additional documents:

7.

Stability and Growth Update pdf icon PDF 123 KB

Report of Chief Executive

Lead Cabinet member: Councillor Stephen Holt

Additional documents:

Decision:

(Key decision):

 

(1) To note progress made with delivery of the Stability and Growth programme.

 

(2) To agree a Productivity Plan for submission to Government by 19 July 2024.

8.

Levelling Up Fund Projects and Long-Term Plan for Towns pdf icon PDF 124 KB

Report of Deputy Chief Executive and Director of Regeneration and Planning

Lead Cabinet member: Councillor Stephen Holt

Additional documents:

Decision:

(Key decision):

 

(1) To note the updates on the Levelling Up Fund Projects and the Long-Term Plan for Towns.

 

(2) To authorise the Deputy Chief Executive and Director of Regeneration and Planning in consultation with the Chief Finance Officer and Leader of the Council to carry out all necessary actions to facilitate the delivery of the Levelling Up Fund Projects and the Long-Term Plan for Towns programme of works including feasibility, financing, appointment of professional services, development, contract award(s), lettings, grant agreements, and determining the terms of and authorising the execution of all necessary documentation in accordance with the funding parameters, including authority to submit the three year Investment Plan and authorise all Grant Funding Agreements. The Council is anticipating that DLUHC will require either a Memorandum of Understanding or a Grant Funding Agreement to be signed between the Council and DLUHC in respect of the Long-Term Plan for Towns.

9.

Preparations for the introduction of Weekly Food Waste Collections in Eastbourne - managing capital transitional funding. pdf icon PDF 120 KB

Report of Deputy Chief Executive and Director of Regeneration and Planning

Lead Cabinet member: Councillor Swansborough

Additional documents:

Decision:

(Key decision):

 

That Cabinet acknowledges the receipt of new government capital transitional funding to meet the requirements of the Environment Act relating to weekly food waste collections, approves the plans presented and authorises the Chief Executive:

 

(1) To undertake an assessment of the most effective and efficient way to structure the use of the funding and to implement the chosen route or routes, working with SEESL.

 

(2) To work with SEESL Board to commission the delivery of weekly food waste collections from April 2026.

 

(3) To work with the SEESL Board to begin procurement of vehicles and receptacles as required.

 

(4) To carry out all acts and to enter into or authorise the signature or sealing of all documents, necessary for the delivery of items (1) to (3) above.

10.

Eastbourne Houses in Multiple Occupation - Options for Interventions pdf icon PDF 159 KB

Report of Deputy Chief Executive and Director of Regeneration and Planning

Lead Cabinet member: Councillor Peter Diplock

Additional documents:

Decision:

(Key decision):

 

(1) That an HMO Development Plan Document be prepared to provide new planning policy relating to HMOs.

 

(2) That Article 4 Direction be introduced through Planning Committee to remove permitted development rights relating to HMOs

 

(3) That proactive investigation into quantity and location of small HMOs be undertaken, including a pilot scheme to target private rented properties within a geographical area, particularly those HMOs that fall below the threshold for mandatory licensing

 

(4) That the Regulatory Services Enforcement Policy and the ‘Prescribed Standards for Houses in Multiple Occupation’ documents are reviewed and updated where necessary

 

(5) That all complaints regarding HMOs are captured and reporting procedures in relation to HMOs be updated.

11.

Complaints Management Policy pdf icon PDF 114 KB

Report of Chief Executive

Lead Cabinet member: Councillor Stephen Holt

Additional documents:

Decision:

(Key decision):

 

(1) To agree the draft Complaints Management Policy as set out at appendix 1 to the report.

 

(2) To agree to a period of consultation being undertaken on the draft policy with residents, tenants and other stakeholders.

 

(3) To give delegated authority to the Assistant Director for Customer Service and Delivery, in conjunction with the relevant Cabinet Member, to undertake any final minor amendments to the Policy in light of the consultation.

12.

Corporate performance - quarter 4 - 2023/24 pdf icon PDF 74 KB

Report of Director of Finance and Performance

Lead Cabinet member: Councillor Stephen Holt

Additional documents:

Decision:

(Non-key decision):

 

To note progress and performance for Quarter 4 2023/24.

13.

Provisional Revenue and Capital Outturn 2023/24 pdf icon PDF 405 KB

Report of Director of Finance and Performance

Lead Cabinet member: Councillor Daniel Butcher

Additional documents:

Decision:

(Key decision):

 

(1) To note and approve the revenue and capital provisional outturn for 2023/24 subject to final accounting adjustments.

 

(2) To approve the funding of the General Fund provisional outturn 2023/24 of £1.688m from general fund balances.

 

(3) To note and approve the housing revenue account provisional outturn for 2023/24 subject to final accounting adjustments; and

 

(4) To give delegated authority to Cabinet member for finance, in consultation with the S151 Officer to make final accounting adjustments.

14.

Treasury Management Annual Report 2023/24 pdf icon PDF 402 KB

Report of Director of Finance and Performance

Lead Cabinet member: Councillor Daniel Butcher

Additional documents:

Decision:

Recommended to Full Council (Budget and policy framework):

 

(1) To consider and approve the Annual Treasury Management report 2023/24 for publication.

 

(2) To approve the 2023/24 Prudential and Treasury Indicators included in the report.

15.

Bedfordwell Road Project Update pdf icon PDF 144 KB

Report of Deputy Chief Executive and Director of Regeneration and Planning

Lead Cabinet member: Councillor Peter Diplock

 

(This report contains an exempt appendix. Any discussion of these must take place at item 17 following exclusion of the public.)

Additional documents:

Decision:

(Key decision):

 

(1) To approve the updated Bedfordwell Road business case in accordance with Appendix 1 (Exempt) to the report, subject to securing the necessary funding to meet the remaining financial viability gap and the capacity of the 30-Year HRA Business Plan.

 

(2) To approve a pre-contract capital budget allocation within the Housing Revenue Account (HRA) of up to £100k to allow limited enabling works and surveys to be undertaken, mitigating the risk of delays to programme as/when full funding has been secured.

 

(3) To delegate authority to the Assistant Director – Property and Development, in consultation with the Director of Finance and Performance (S151 Officer) and the Lead Member for Housing and Homelessness, to make the necessary allocations within the HRA Capital Programme, and to take all necessary actions to deliver the project, including development, lettings, and sales, as well as determining and executing all leases, contracts, funding agreements and other related documentation.