and Annual Council Meeting, Eastbourne Borough Council Full Council - Wednesday, 19th May, 2021 6.00 pm

Venue: Shackleton Hall in the Welcome Building, Devonshire Quarter, Compton Street, Eastbourne BN21 4BP

Contact: Committee Services on 01323 415023 

Note: This meeting will be available to view on the Council's YouTube pages. There are a limited number of public seats in the meeting itself. Please email in advance if you would like to attend to confirm a space. If you are attending the meeting and viewing from the public gallery you will need to wear a mask throughout and observe social distancing requirements. Please also email if you need to use the hearing loop at the meeting.  


No. Item


Election of Mayor.


Notification of apologies for absence.


Declarations of Interest


Minutes of the last meeting pdf icon PDF 386 KB

To consider the minutes of the last meeting of the Full Council held on 24 February 2021, and resolve whether to accept them as a correct record.


Appointment of Deputy Mayor.


Investiture of Mayor's Consort.


Mayor's Chaplain - Notification of Appointment.


Results of the Borough By-Elections 2021

To receive the following results of the Borough By-Elections held on 6 May 2021 and welcome the new Members to the Council:


Hampden Park Ward – Councillor Josh Babarinde (Liberal Democrat)

Sovereign Ward – Councillor Kshama Shore (Conservative)


Executive Arrangements

(Note: The election of Leader of the Council took place at the Annual Meeting on 21 May 2019. The Leader was appointed to a 4-year term of office in accordance with the provisions of the Local Government and Public Involvement in Health Act 2007.)


Leader of the Council to report:


(a) Any changes in respect to the names of those Councillors serving on the Cabinet and the Councillor appointed as Deputy Leader of the Council (and Deputy Chairman of the Cabinet) and the respective areas of responsibility for each member of the Cabinet.


(b) That the terms of reference and constitution of the Cabinet be as set out in the Council’s Constitution.


(c) That delegations to individual Cabinet members in respect of executive functions have not been made at this time.



Appointments pdf icon PDF 145 KB

1.    To approve the proposed number and allocation of seats and nominations to Committees, Other Bodies and Boards.

2.    To approve the appointment of Chairs and Deputy Chairs

3.    To approve the appointments of Members to serve on Outside Bodies.

4.    To agree that the following bodies be confirmed with terms of reference as set out in the Council’s Constitution, and that they have a fixed membership or to which members are appointed by the Chief Executive, Deputy Chief Executive or relevant Director as the need arises: Equality Steering Group, Council Panels, Recruitment Panels, Task Groups and Project Boards.

Additional documents:


Confirmation of the Calendar of Meetings for 2021/22 pdf icon PDF 141 KB

To approve the calendar of meetings for 2021/22 as amended.


Amendments are highlighted and include:

·        Licensing Committee to move to 24th May (from 28th June to receive the results of a consultation)

·        Audit and Governance Committee to move to 29th September (from 1st September to accord with the revised national statement of account timescales).

·        Cabinet to move to 21st March 2022 (from 16th March 2022 due to member availability). 

Additional documents:


Annual Pay Policy Statement pdf icon PDF 278 KB

To consider the report of the Assistant Director of Human Resources and Transformation and to approve the Annual Pay Policy Statement.


Additional documents:


Special Urgency Decisions by Cabinet Members. pdf icon PDF 135 KB

Report of the Leader on a Cabinet Member decision made under special urgency powers since the last meeting and reported in accordance with Section 17.3 of the Council’s Access to Information Procedures Rules.  A copy of the decision notice is attached for information:


Restart Grants Scheme (26 March 2021)



Discussion on minutes of council bodies.

Members of the Council who wish to raise items for discussion (council procedure rule 14) on any of the minutes of the meetings of formal council bodies listed below must submit their request to the Head of Democratic Services no later than 10.00 am on the day of the meeting. A list of such items (if any) will be circulated prior to the start of the meeting.


The following are appended to this agenda:-


Minutes of Cabinet - 10 February 2021 pdf icon PDF 184 KB


Minutes of Scrutiny Committee - 8 February 2021 pdf icon PDF 173 KB


Minutes of Planning Committee - 23 February 2021 pdf icon PDF 149 KB


Minutes of Audit and Governance Committee - 3 March 2021 pdf icon PDF 180 KB


Minutes of Cabinet - 22 March 2021 pdf icon PDF 37 KB


Minutes of Planning Committee - 23 March 2021 pdf icon PDF 141 KB


Minutes of Scrutiny Committee - 24 March 2021 pdf icon PDF 175 KB


Minutes of Planning Committee - 20 April 2021 pdf icon PDF 139 KB


Date of next meeting

The next meeting of Full Council is scheduled to take place at 6 pm on 21 July 2021.