Agenda and minutes

Eastbourne Borough Council Annual Council
Wednesday, 8th May, 2013 6.00 pm

Venue: Town Hall, Grove Road, Eastbourne

Contact: Peter Finnis on 01323 415003  Email:  peter.finnis@eastbourne.gov.uk

Items
No. Item

1.

Election of Mayor.

Minutes:

It was proposed by Councillor Stanley and seconded by Councillor Tutt:

 

“That Michael John Thompson, a Councillor of this Borough be elected Mayor for the 2013/14 municipal year and until the election of Mayor at the next Annual Meeting of the Council.”

 

It was accordingly:-

 

Resolved: That Michael John Thompson, a Councillor of this Borough be elected Mayor for the 2013/14 municipal year and until the election of Mayor at the next Annual Meeting of the Council.

 

Councillor Thompson then made the statutory declaration of acceptance of office as Mayor.

 

In his speech of acceptance, the Mayor reported that his nominated charities for the 2013/14 year would be “Matthew 25 Mission” and “Chloe’s Fight for Sight”. He also reported that funds raised for his 2012/13 charity “Lark in the Park” were in the region of £12,000.

2.

Minutes.

Minutes:

The minutes of the meeting held on 20 February 2013 were presented and the Mayor was authorised to sign them as a correct record.

3.

Notification of apologies for absence.

Minutes:

An apology for absence was reported from Councillor Heaps.

4.

Appointment of Deputy Mayor.

Minutes:

It was proposed by Councillor Murray and seconded by Councillor Ungar:

 

“That Janet Doris Coles, a Councillor of this Borough be appointed Deputy Mayor for the 2013/14 municipal year and until the next Annual Meeting of the Council.”

 

It was accordingly:-

 

Resolved: That Janet Doris Coles, a Councillor of this Borough be appointed Deputy Mayor for the 2013/14 municipal year and until the next Annual Meeting of the Council.

 

Councillor Coles then made the statutory declaration of acceptance of office as Deputy Mayor and announced that her Deputy Mayor’s Consorts for the year would be Beryl Teso, Josh Babarindi and Jill Rutherford.

5.

Investiture of Mayoress.

Minutes:

The Mayor reported that Mrs Linda Thompson would undertake the duty of Mayoress for the 2013/14 municipal year.

6.

Appointment of Mayor's Chaplain.

Minutes:

The Mayor reported that the Reverend John Kimberley would be serving as the Mayor’s Chaplain for the 2013/14 municipal year.

7.

Executive arrangements.

Leader of the Council to report:

 

(a)   Any changes in respect to the names of those Councillors serving on the Cabinet and the Councillor appointed as Deputy Leader of the Council (and Deputy Chairman of the Cabinet) and the respective areas off responsibility for each member of the Cabinet.

(b)   That the terms of reference and constitution of the Cabinet be as set out in the Council’s Constitution.

(c)   That delegations to individual Cabinet members in respect of executive functions have not been made at this time.

Minutes:

Councillor Tutt reported the following:

 

(a) That the names of those Councillors to serve on the Cabinet and the Councillor appointed as Deputy Leader of the Council (and Deputy Chairman of the Cabinet), be as shown on the schedule attached to these minutes for the 2013/14 municipal year, and that the respective areas of responsibility for each member of the Cabinet be noted.

 

(b) That the terms of reference and constitution of the Cabinet be as set out in the Council’s Constitution. 

 

(c) That delegations to individual Cabinet members in respect of executive functions have not been made at this time.

8.

Establishment of Council committees, appointment of Chairmen, deputy chairmen and members to serve on Council committees, appointment of chairman and non-executive directors on boards and other appointments. pdf icon PDF 70 KB

(1) To agree the proposed number and allocation of seats, receive nominations and vote thereon.  Please see reports 8(a) and 8(b) referred to below

 

(2) To confirm the continuation of the following bodies with terms of reference as set out in the Council’s Constitution that have a fixed membership or to which members are appointed by the Chief Executive, Deputy Chief Executive or relevant Head of Service as the need arises:

Equality Steering Group

Council Panels

Recruitment Panels

Task Groups

Project Boards

 

(3) That the existing independent persons (Mr Allen Gales, Mr Trevor Elliott and Mr Anthony Meier) appointed under the provisions of the Localism Act 2011 continue to hold office for the period up to May 2014.

Additional documents:

Minutes:

The Council noted the report of the Local Democracy Manager on political balance and allocation of seats.  As a result of this, together with consultation with Group Leaders, a proposed schedule of nominations was circulated with the agenda. 

 

Following a proposal from Councillor Tutt, seconded by Councillor Elkin, it was:

 

Resolved: (1) That the proposed number and allocation of seats and nominations as set out on the schedule attached to these minutes be approved.

 

(2) That the existing independent persons (Mr Allen Gales, Mr Trevor Elliott and Mr Anthony Meier) appointed under the provisions of the Localism Act 2011, continue to hold office for the period up to May 2014.

 

(3) That the continuation of the following bodies be confirmed with terms of reference as set out in the Council’s Constitution, and that they have a fixed membership to which members are appointed by the Chief Executive, Deputy Chief Executive or relevant Head of Service as the need arises:

 

Equality Steering Group

Council Panels

Recruitment Panels

Task Groups

Project Boards

Independent Remuneration Panel

 

9.

Confirmation of Programme of Meetings for 2013/14. pdf icon PDF 44 KB

The calendar was last approved by Council on 21 November 2012.  It is subject to the following changes:

 

Planning Committee in May 2014 has been moved to 13 May (from 20 May) to avoid the week of the European Parliament elections now expected on 22 May.

Joint Staff moved to 10 July 2014 (from 19 June 2014).

 

Minutes:

Following a proposal from Councillor Tutt, seconded by Councillor Elkin, it was:

 

Resolved: That the programme of meetings for all bodies in the Council structure in the municipal year 2013/14 be confirmed in accordance with the schedule circulated with the agenda for this meeting.

10.

Delegation of Non-Executive Functions.

Council to approve the delegation of non-executive functions, including terms of reference, to Committees, Sub-Committees and other Council bodies as set out in the relevant sections of the Council’s Constitution.

Minutes:

Following a proposal from Councillor Tutt, seconded by Councillor Elkin, it was:

 

Resolved: (1) That the delegation of non-executive functions, including terms of reference, to Committees, Sub-Committees, and other Council bodies as set out in the relevant sections of the Council’s Constitution be approved.

 

(2) That the delegation of functions to Officers as set out in the Scheme of Delegation to Officers and the Proper Officer List be approved.

11.

Scheme of Delegation to Officers and Proper Officer List.

Council to approve the Scheme of Delegation to officers and proper officer list as set out in the relevant sections of the Council’s Constitution.

Minutes:

Following a proposal from Councillor Tutt, seconded by Councillor Elkin, it was:

 

Resolved: That the delegation of functions to Officers as set out in the Scheme of Delegation to Officers and the Proper Officer List be approved.

12.

Appointments to Outside and Other Bodies. pdf icon PDF 44 KB

One body membership is currently vacant and a nomination is invited:

  • Eastbourne Amalgamated Charities – nomination of trustee to serve a 4-year term until May 2017.

 

In addition there are 3 new bodies (local organisations in receipt of major grants from the Council) added to the list for which nominations are required for a councillor to act in an observer capacity, as follows:

 

  • Salvation Army Eastbourne Steering Group.  To meet 6 monthly locally to monitor grant funding.
  • East Sussex Credit Union Board of Directors.  Meetings likely to be in Brighton.
  • Eastbourne and Wealden YMCA Youth Activities Steering Group.

 

Nominations in respect of the above, together with any amendments proposed by Group Leaders to the listings in the appendix, will be reported at the meeting.

 

Additional documents:

Minutes:

Following a proposal from Councillor Tutt, seconded by Councillor Mattock, it was:

 

Resolved: That the appointments of Members to serve on outside bodies be approved in accordance with the names listed on the schedule attached to these minutes.