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Lewes and Eastbourne
Councils

Agenda and minutes

Venue: The Court Room, Eastbourne Town Hall, Grove Road, Eastbourne, BN21 4UG

Contact: Committee Services on 01273 471600 

Items
No. Item

14.

Minutes pdf icon PDF 150 KB

To confirm and sign the minutes of the previous meeting held on 6 December 2021 (attached herewith).

Minutes:

The minutes of the meeting held on 6 December 2021 were submitted and approved, and the Chair was authorised to sign them as a correct record.

15.

Apologies for absence/Declaration of substitute members

Minutes:

Apologies for absence were received from Eastbourne Borough Councillor Jane Lamb, Lewes District Councillors James MacCleary and Chris Collier, and the Council’s Specialist Advisor, Health and Safety, Becky Holloway

16.

Declarations of interest

Disclosure by councillors of personal interests in matters on the agenda, the nature of any interest and whether the councillor regards the interest as prejudicial under the terms of the Code of Conduct.

Minutes:

There were none.

17.

Urgent items

Items not on the agenda which the Chair of the meeting is of the opinion should be considered as a matter of urgency by reason of special circumstances as defined in Section 100B(4)(b) of the Local Government Act 1972.

Minutes:

There were none.

18.

Safer driving near waste operatives campaign pdf icon PDF 1 MB

Presentation by the Communications Lead

Minutes:

The Committee received a presentation from the Communication and Engagement Lead on the ‘Safer driving near waste operatives’ campaign. Members were asked for their input and the following points were raised:

 

·       The low number of reports of dangerous driving around waste lorries indicated that the reporting of near misses should be actively encouraged.

 

·       The Campaign could be more hard-hitting with waste operatives providing examples of actual incidents through interviews.

 

·       The Campaign should highlight the importance of the work done by waste operatives and be used as an opportunity to promote the Service to potential job applicants.

 

The question of potential budgetary constraints was discussed and it was agreed that the Councils’ public relations consultant would be approached for advice on social media presentations.

 

Resolved to note the presentation.

19.

Exclusion of the public and press

To consider, under Section 100(A) of the Local Government Act 1972 (as amended), excluding the public and press from the meeting during the discussion of Items 7, 8, 9 and 10 on this agenda as there are likely to be disclosures of exempt information as defined in paragraphs 1, 2 and 4 of Part 1 of Schedule 12A of the Act.

Minutes:

Resolved:

 

That, in accordance with Section 100(A)(4) of the Local Government Act 1972 (as amended), the public and press be excluded from the meeting during the discussion of items 9, 10, 11, and 12 on the agenda as there was likely to be disclosures of exempt information as defined in paragraphs 1, 2 and 4 of Part 1 of Schedule 12A of the Act.

20.

3rd Quarter 2021/22 Accident report

Presentation by the Specialist Advisor - Health and Safety

Minutes:

The Committee received a presentation in respect of key aspects of health and safety matters across both authorities.

 

Resolved: That the presentation be noted.

21.

Sickness Absence Quarter 3 2021/22

Report of Head of Human Resources

Minutes:

The Committee received the Officer’s report which provided an update regarding the Council’s sickness figures for the Quarter 3 period.
(1 October to 31 December 2021)
and outlined the way in which the figures were presented for both Lewes District Council and Eastbourne Borough Council.

 

Resolved:

 

That the Quarter 3 (1 October to 31 December 2021) sickness figures and the way in which the figures were presented for both Lewes District Council and Eastbourne Borough Council, be noted.

22.

Consideration of matters raised by the employees' side

To consider any matters raised by the employees' side in respect of the items on this agenda.

Minutes:

The Committee discussed matters raised on the employees’ side and the following points were highlighted:

 

In response to a query about the staff pay award, the Assistant Director of HR and Transformation confirmed that Payroll had worked to ensure that the increase in pay would be made as part of the March payment of salary. The Chair requested that the Committee’s thanks be passed on to the Payroll Team.

 

In responding to the query about meeting room availability, the Chief Executive confirmed that an estates plan was being considered as part of the Corporate Management Team’s work and that further action would be taken once this was concluded.

23.

Consideration of health and safety matters raised by the employees' side

To consider any matters raised by the employees' side in respect of health and safety.

Minutes:

There were no additional health and safety matters raised by the employees’ side.

24.

Date of next meeting

To note that the next meeting of the Joint Staff Advisory Committee is scheduled to be held on Monday, 13 June 2022, in the Council Chamber, County Hall, St Anne’s Crescent, Lewes, East Sussex, BN7 1UE, commencing at 2:30pm.

Minutes:

That it be noted that the next meeting of the Joint Staff Advisory Committee is scheduled for Monday, 13 June 2022, in the Council Chamber, County Hall, St Anne’s Crescent, Lewes, East Sussex, BN7 1UE, commencing at 2:30pm.