Agenda and decisions

Lewes District Council Cabinet
Monday, 10th February, 2020 2.30 pm

Venue: Ditchling Room at Southover House, Southover Road, Lewes, BN7 1AB

Contact: Committee Services on 01323 415021 

Items
No. Item

1.

Minutes of the meeting held on 28 October 2020 pdf icon PDF 96 KB

2.

Apologies for absence

3.

Declarations of interest

Disclosure by councillors of personal interests in matters on the agenda, the nature of any interest and whether the councillor regards the interest as prejudicial under the terms of the Code of Conduct.

4.

Urgent items

Items not on the agenda which the Chair of the meeting is of the opinion should be considered as a matter of urgency by reason of special circumstances as defined in Section 100B(4)(b) of the Local Government Act 1972. A supplementary report will be circulated at the meeting to update the main reports with any late information.

5.

Public question time

To deal with any questions received from members of the public in accordance with Council Procedure Rule 11 (if any).

6.

Written question from councillors

To deal with written questions which councillors may wish to put to the Chair of the Cabinet in accordance with Council Procedure Rule 12 (if any).

7.

Matters referred to the Cabinet

Matters referred to the Cabinet (whether by the Scrutiny Committee or by the Council) for reconsideration by the Cabinet in accordance with the provisions contained in the Scrutiny Procedure Rules or the Budget and Policy Framework Procedure Rules set out in part 4 of the Council's Constitution.

 

None.

8.

Portfolio progress and performance report quarter 3 - 2019-2020 pdf icon PDF 77 KB

Report of Director of Regeneration and Planning

Lead Cabinet member: Councillor Chris Collier

Additional documents:

Decision:

(Non-key decision)

 

To note progress and performance for Quarter 3 and Quarter 2.

9.

Corporate plan 2020-24 pdf icon PDF 61 KB

Report of Director of Regeneration and Planning

Lead Cabinet member: Councillor Zoe Nicholson

Additional documents:

Decision:

Resolved (Non-key decision)

 

That the draft Corporate Plan for 2020-2024 be considered.

 

Recommended to Full Council (Budget and policy framework):

 

That the new Corporate Plan for 2020-2024 be adopted.

10.

Voluntary sector support pdf icon PDF 110 KB

Report of Director of Regeneration and Planning

Lead Cabinet member: Councillor Johnny Denis

Additional documents:

Decision:

(Key decision):

 

(1) To confirm the planned allocation of funding to voluntary organisations for 2020/21, as set out at paragraph 3.19 in the report.

 

(2) To undertake a fundamental review of the Council’s grant policy in line with the new corporate plan, with recommendations for potential options being reported to a future meeting of the Cabinet.

 

(3) To agree that any alteration to the grants policy will not impact on the current 3 year funding plan, so as to minimise impacts on planned activities by Council’s funded partners.

11.

'Making' the Seaford Neighbourhood Plan pdf icon PDF 104 KB

Report of Director of Regeneration and Planning

Lead Cabinet member: Councillor Emily O’Brien

Decision:

Recommended to Full Council (Budget and policy framework):

 

To recommend that the Seaford Neighbourhood Plan is formally adopted/‘made’ as part of the statutory development plan for the district.

 

12.

Adoption of the Lewes District Local Plan Part 2: Site Allocations & Development Management pdf icon PDF 94 KB

Report of Director of Regeneration and Planning

Lead Cabinet member: Councillor Emily O’Brien

Additional documents:

Decision:

Recommended to Full Council (Budget and policy framework):

 

(1) To recommend that the Lewes District Local Plan Part 2, amended to incorporate the main modifications set out in the Examination Inspector’s report, is adopted as part of the statutory development plan for the district in accordance with Section 23 of the Planning & Compulsory Purchase Act 2004 and Regulation 26 of the Town & Country Planning (Local Planning) (England) Regulations 2012;

 

(2) To recommend that the Lewes District Local Plan Part 2 is published, together with the relevant adoption statements, Policies Map, and Sustainability Appraisal in accordance with Regulations 26 and 35 of the Town and Country Planning (Local Planning)(England) Regulations 2012;

 

(3) To recommend that the Director of Regeneration & Planning be authorised to agree any minor editorial corrections identified prior to publication of the adopted Lewes District Local Plan Part 2.

13.

Housing Revenue Account (HRA) 30-Year Business Plan Update pdf icon PDF 121 KB

Report of Chief Finance Officer and Director of Regeneration and Planning

Lead Cabinet members: Councillors Zoe Nicholson and William Meyer

Additional documents:

Decision:

(Key decision):

 

(1) To adopt Lewes’ HRA 30-Year Business Plan as a basis for operating the future HRA business.

 

(2) To agree the assumptions underpinning it.

 

(3) To notes that the plan has been used as the starting point for setting the 2020/21 HRA Revenue Budget and Rents and the HRA Capital Programme 2019-23, which is the next report on the listed agenda.

14.

Housing revenue account budget 2020/21 pdf icon PDF 104 KB

Report of Chief Finance Officer

Lead Cabinet member: Councillor Zoe Nicholson

Additional documents:

Decision:

Recommended to Full Council (Budget and policy framework):

 

(1) To agree the HRA budget for 2020/21 and revised 2019/20 budget as set out at Appendix 1 to the report.

 

(2) To agree that social and affordable rents (including Shared Ownership) are increased by 2.7% in line with government policy.

 

(3) To agree that private sector leased property rents are increased by 3.4% (RPI+1%).

 

(4) To agree that the revised service charges are implemented.

 

(5) To agree that garage rents are increased by 3.4% (RPI+1%).

 

(6) To agree that the HRA Capital Programme as set out at appendix 2 to the report.

15.

The Werks Group - Creative Hub Lewes pdf icon PDF 88 KB

Report of Director of Regeneration and Planning

Lead Cabinet member: Councillor James MacCleary

Decision:

(Key decision):

 

(1) To note proposals for the establishment of a creative hub at 4 Fisher Street;

 

(2) To agree that the Council enter into lease agreement in line with the terms outlined within section 2 of the report;

 

(3) To agree that up to £250,000 be earmarked from the Council’s capital programme to support the creative hub project;

 

(4) To delegate authority to the Director of Regeneration and Planning in consultation with Cabinet Member for Regeneration and Prosperity to conclude lease arrangements with The Werks Group and to sign or execute the agreement for lease, the lease and any related documentation.

16.

Avis Way Waste Vehicle Depot - Revised Funding pdf icon PDF 79 KB

Report of Director of Regeneration and Planning and Director of Service Delivery

Lead Cabinet member: Councillor Julie Carr

Decision:

(Key decision):

 

(1) To allocate an additional £800k funding to the £4.1m already approved to deliver the new waste vehicle depot facility.

 

(2) To allocate up to £200k from the £4.1m already approved to enable early demolition of the derelict, unsafe and unlettable buildings at 9/10 Avis Way.

17.

Climate Change and Sustainability Strategy- progress update pdf icon PDF 126 KB

Report of Director of Regeneration and Planning

Lead Cabinet member: Councillor Matthew Bird

Decision:

(Key decision):

 

(1) To note the report and approve the ‘Next Steps’ actions outlined in section 5 of the report.

 

(2) To approve the ‘Consultation and Engagement Proposals’ set out in section 4 of the report.

 

(3) To delegate authority to the Director of Regeneration and Planning, in consultation with the Lead Member for Sustainability, to;

 

(i)            investigate the viability of moving the Council on to a green electricity tariff; and

 

(ii)          if appropriate, to sign the Council up to this tariff.

18.

Former Police Station, South Road, Newhaven pdf icon PDF 96 KB

Report of Director of Regeneration and Planning

Lead Cabinet members: Councillor William Meyer

 

(This report contains an exempt appendix. Any discussion of this must take place at item 24 following exclusion of the public.)

Additional documents:

Decision:

(Key decision):

 

(1) To approve the purchase of two sites in Newhaven known as the Former Police Station, and the former fire station detailed at Appendix A to the report, either separately or together.

 

(2) To authorise the Director of Regeneration and Planning, in consultation with the Lead Member for Housing, to finalise the terms of the purchase of both sites and to sign or execute as appropriate the purchase agreements, transfers and all related documentation including the Stamp Duty Land Tax (SDLT) return.

 

(3) To approve in principle the development of the two sites (or either one of them if the other cannot be acquired) for Council housing within the Housing Revenue Account (HRA), funded through the annual Council budget.

 

(4) To authorise the Director of Regeneration and Planning, in consultation with the Lead Member for Housing, to finalise the terms of the building contract and any related appointments and contracts. The approval to sign or execute as appropriate the building contract, the appointments and all related documentation and to start works on site will be subject to a subsequent Cabinet report

 

(5) To approve the acceptance of a grant from Homes England to part finance the development. To authorise the Director of Regeneration and Planning, in consultation with the Lead Member for Housing, to finalise the terms of and sign the Grant Agreement.

19.

General Fund Revenue Budget 2020/21 and Capital Programme pdf icon PDF 119 KB

Report of Chief Finance Officer

Lead Cabinet member: Councillor Zoe Nicholson

Additional documents:

Decision:

Resolved (Key decision):

 

(1) To note the late issue of the Local Government Financial settlement on 6 February 2020 and to authorise the Chief Finance Officer to make the appropriate financial adjustments to inform the budget.

 

Recommended to Full Council (Budget and policy framework):

 

(2) To approve the General Fund budget for 2019/20 (Revised) and 2020/21 (original) set out at Appendix 1 to the report including growth and savings proposals for 2020/21 as set out at Appendix 3 to the report.

 

(3) To approve an increase in the Council Tax for Lewes District Council of £5 resulting in a Band D charge for general expenses of £192.08 for 2020/21

 

(4) To approve the revised General Fund capital programme 2020/21 revised as set out at Appendix 5 to the report.

 

(5) To note the section 151 Officer’s sign off as outlined in the report.

20.

Treasury Management and Prudential Indicators 2020/21, Capital Strategy & Investment Strategy pdf icon PDF 1007 KB

Report of Chief Finance Officer

Lead Cabinet member: Councillor Zoe Nicholson

Additional documents:

Decision:

Recommended to Full Council (Budget and policy framework):

 

(1) To approve the Treasury Management Strategy and Annual Investment Strategy for 2020/21 as set out at Appendix A to the report;

 

(2) To approve the Minimum Revenue Provision Policy Statement 2020/21 as set out at paragraph 8 of the report;

 

(3) To approve the Prudential and Treasury Indicators 2020/21 to 2022/23, as set out at paragraph 6 of the report;

 

(4) To approve the Capital Strategy set out at Appendix E to the report.

21.

Council tax and business rate base 2020/21 pdf icon PDF 95 KB

Report of Chief Finance Officer

Lead Cabinet member: Councillor Zoe Nicholson

Additional documents:

Decision:

(Key decision):

(1) To agree the provisional Council Tax Base of 36,811.2 for 2020/21.

 

(2) To agree that the Chief Finance Officer, in consultation with the Portfolio Holder for Finance, determine the final amounts for the Council Tax Base for 2020/21.

 

(3) To agree that the Chief Finance Officer, in consultation with the Portfolio Holder for Finance, determine net yield from Business Rate income for 2020/21.

22.

Annual Review of Fees and Charges pdf icon PDF 103 KB

Report of Chief Finance Officer

Lead Cabinet member: Councillor Zoe Nicholson

 

Additional documents:

Decision:

(Key decision):

 

(1) To approve the scale of Fees and Charges at Appendix 1 to the report, to apply from 1 April 2020.

 

(2) To implement changes to statutory fees and charges for services shown at Appendix 1 to the report as and when notified by Government.

23.

Exclusion of the public

The Chief Executive considers that discussion of the following items is likely to disclose exempt information as defined in Schedule 12A of the Local Government Act 1972 and may therefore need to take place in private session. The exempt information reasons are shown beneath the items listed below. Furthermore, in relation to paragraph 10 of Schedule 12A, it is considered that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. (The requisite notices having been given under regulation 5 of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012.)

 

(Note: Exempt papers are printed on pink paper).

24.

Former Police Station, South Road, Newhaven - Appendix 3

Report of Director of Regeneration and Planning

Lead Cabinet member: Councillor William Meyer

 

Exempt information reason 3 - Information relating to the financial or business affairs of any particular person (including the authority holding that information).