Decisions

The report is in respect of exempt business matters relating to Wave Leisure Trust Ltd.

The decision was in respect of exempt business matters relating to Wave Leisure Trust Ltd.

This report will update on progress with the R&R programme

(Key decision):

(1) To note the progress made with the Recovery and Reset Programme.

(2) To agree the Priority Based Budget proposals, set out at Appendix A to the report.

As detailed in Corporate performance – quarter 4 – 2020/21 issue

(Key decision):

(1) To endorse the provisional outturn for 2020/21.

(2) To approve the transfers from/to reserves as set out in section 2.2 of the report.

Review and summary of achievements achieved in year 1 of the Corporate Plan 2020-24.

(Non-key decision):

To note progress with the Corporate Plan aspirations.

The report will provide updates on housing development projects across Eastbourne that the Borough Council is proposing to develop.

(Key decision):

(1) To note the progress of the project including the appropriation of the proposed development site from the General Fund into the Housing Revenue Account (HRA) on 31st March 2021. This is set out at the Exempt Appendix 1 to the report.

(2) To authorise entering into a construction contract to bring forward the development of the Southfields Road Car Park site, including formalising the appointments of the project professional team, in accordance with the Contract Procedure Rules, subject to ensuring a sound and financially viable business case and to let the homes to new tenants.

(3) To authorise the Director of Regeneration and Planning, in consultation with the Portfolio Holder for Housing, to carry out all necessary actions to deliver the project and these recommendations including determining the terms of, and authorising the execution of, all necessary documentation, subject to further legal, finance, and market advice.

(4) To delegate authority to the Director of Regeneration and Planning, in consultation with the Lead Member for Finance and Chief Finance Officer, to make an allocation within the Capital Programme of up to £6m and within the tolerances of the HRA Business Plan.

To report on the activities and performance of the Treasury Management service during 2020/21.

Recommended to Full Council (Budget and policy framework):

(1) To agree the annual Treasury Management report for 2020/21.

(2) To approve the 2020/21 prudential and treasury indicators included.

To update Members on the Council’s performance against Corporate Plan priority actions, performance indicators and targets over Q4 2020/21 period.

End of year outturn will be presented as separate report.

(Non-key decision):

To note progress and performance for Quarter 4.

As detailed in Finance update - performance quarter 4 - 2020-2021 issue

(Key decision):

(1) To endorse the provisional outturn for 2020/21.

(2) To approve the transfers from/to reserves as set out in section 3.2 of the report.

Update report on local solar farm project and next steps

(Key decision):

(1) To delegate authority to the Deputy Chief Executive, in consultation with the Chief Finance Officer and Cabinet member for finance and assets, to increase the loan provision to OVESCO up to a maximum of £155,000 for development funding to take the solar farm proposal set out in section 2 and Appendix 1 of the report to planning submission, subject to further due diligence being carried out, satisfactory loan terms and milestones being agreed.

(2) To request that the Climate Change Scrutiny Panel provide oversight to the project.

Update on Future High Streets Fund project, including:

•            Confirmation of funding award

•            Programme progress and anticipated timescales

(Non-key decision):

(1) To note the Future High Streets Fund capital grant award from MHCLG and that this represents a considerable achievement for the Council.

(2) To note the timescales to deliver the Re-imagining Newhaven programme.

(3) To delegate authority to the Director of Regeneration and Planning, in consultation with the Lead Member for Regeneration and Prosperity, to:

(a) enter, or authorise entry into, all necessary documentation with MHCLG to receive the Future High Street Fund grant;

(b) carry out all necessary actions to deliver the Re-imagining Newhaven programme including undertaking feasibility work, procurement and appointment of the professional team, development and determining the terms of, and authorising the execution of, all necessary documentation, including the procurement and appointment of an operator.

(4) To delegate authority to the Director of Regeneration and Planning, in consultation with the Lead Member for Finance and Chief Finance Officer, to make an allocation within the General Fund Capital Programme for the co-funding part of the Re-imagining Newhaven programme, subject to further finance and legal advice, also subject to a sound business case.

(5) To write a letter of thanks to the Ministry of Housing Communities and Local Government, for the Future High Streets Fund grant and thank those officers at the Council who have worked towards the Re-imagining Newhaven programme.

The report will provide introductions or updates on a number of housing development projects across Lewes that the District Council is proposing to develop.

(Key decision):

(1) To note the progress of the Housing Revenue Account (HRA) Capital Programme, alongside other schemes for housing delivery. This is set out at Exempt Appendix 1 to the report.

(2) To authorise the acquisition of a single garage unit adjacent to land already owned by LDC, the subsequent development of land, and disposal of the garage site at Mill Road, Ringmer including to allocate a budget within the capacity of the HRA Capital Programme.

(3) To approve the new projects as detailed in Appendix 1 (Exempt) through to the planning and tender stage, subject to further Cabinet approval prior to the award of a contract and the commencement of any works.

(4) To authorise entering into a land agreement to facilitate the development of a Neighbourhood Plan identified site at Long Park Corner, Ditchling, subject to further legal, finance, and market advice.

(5) To authorise entering into a framework for a contractor offering an off-site manufactured house building solution, through an advertised open competition, to aid in the delivery of the Capital Programme alongside other procurement routes.

(6) To authorise the Director of Regeneration and Planning, in consultation with the Portfolio Holder for Housing, Portfolio Holder for Finance and Assets and Chief Finance Officer, to carry out all necessary actions to facilitate these proposals including feasibility, development and determining the terms of, and authorising the execution of, all necessary documentation.

To report on the activities and performance of the Treasury Management service during 2020/21.

Recommend to Full Council (Budget and policy framework):

(1) To agree the Annual Treasury Management report for 2020/21.

(2) To approve the 2020/21 Prudential and Treasury Indicators included in the report.

(3) To note that the Treasury Management activities for the period starting from 1 March to 31 March 2021 has been in accordance with the approved Treasury Strategies for that period.

To update Members on the Council’s performance against corporate plan priority actions, performance indicators and targets over the quarter 4 2020/21 period.

(Non-key decision):

(1) To note progress and performance for Quarter 4 and 2020- 21 performance.

(2) To note the targets for 2021-22.

(3) To request that officers provide more analysis on waste and recycling in the narrative of the existing key performance indicators in the performance report and provide a waste report for a future Policy and Performance Advisory Committee, with an explanation of data, trend analysis and benchmarking against other authorities.

For Cabinet to approve the grant priorities and prospectus for 2022/23.

(Key decision):

(1) To adopt the new Community Grants policy at appendix 1 to the report.

(2) To agree the proposed funding allocations set out in the prospectus at appendix 2 to the report.