Decisions

Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies.

Alternatively you can visit the officer decisions page for information on officer delegated decisions that have been taken by council officers.

Decisions published

06/02/2019 - Disabled facilities grant policy ref: 460    Recommendations Approved

To approve a Discretionary Funding Policy for Disabled Facilities Grants in light of additional allocation of funding from Central Government.

 

Decision Maker: Eastbourne Borough Council Cabinet

Made at meeting: 06/02/2019 - Eastbourne Borough Council Cabinet

Decision published: 07/02/2019

Effective from: 15/02/2019

Decision:

(Key decision):

 

To approve the disabled facilities grant policy.

Wards affected: (All Wards);

Lead officer: Rebecca Wynn


06/02/2019 - Wave Leisure services ref: 462    Recommendations Approved

This proposal has already been taken to Cabinet in July and the recommendation received approval, however we need to make an addition to the report to include some additional facilities to be transferred to Wave Leisure.

Decision Maker: Eastbourne Borough Council Cabinet

Made at meeting: 06/02/2019 - Eastbourne Borough Council Cabinet

Decision published: 07/02/2019

Effective from: 15/02/2019

Decision:

(Key decision):

 

(1) To approve measures to create new agreements with Wave Leisure to operate the four Leisure Centres (Eastbourne Sports Park, Hampden Park, Shinewater, Cavendish), Regency Community Centre and Motcombe Pool and now to include: a) Sovereign Harbour Community Centre, b) Use of seasonal football pitches across the following sites – Old Town Rec. Princes Park, c) Tennis courts at Hampden Park and Old Town Rec, as of 1st April 2019. To delegate authority to the Director of Tourism and Enterprise, in consultation with the Cabinet Member for Tourism and Enterprise, to negotiate and conclude any lease, contract, grant and other arrangements to allow for the operation of these Centres in the most efficient structure to achieve this outcome ensuring compliance with all legal requirements.

 

(2) To approve future monitoring of the agreement provided by Wave in the form of an annual report to Cabinet.

 

(3) To agree that the delegations at (1) and (3) above include authorisation not to dispose by auction or invitation of tenders following public advertisement (sought under Contract Procedure Rule 18.1).

 

(4) To resolve that any leases to be granted to Wave Leisure, to allow them to occupy premises outlined in the report would help the Council to secure the promotion or improvement of the social well-being of the Council’s area.

Wards affected: (All Wards);

Lead officer: Annie Wills


06/02/2019 - Water and sewerage services ref: 465    Recommendations Approved

To seek Cabinet approval for an additional one year Contract Procedure Rule waiver prior to review of services in 2020.

Decision Maker: Eastbourne Borough Council Cabinet

Made at meeting: 06/02/2019 - Eastbourne Borough Council Cabinet

Decision published: 07/02/2019

Effective from: 15/02/2019

Decision:

(Non-key decision):

 

(1) To approve an additional one year waiver as per clause 2.4 of the contract procedure rules to appoint Business Stream for the supply of water and sewerage services.

 

(2) To approve the accountable officer to sign an additional one year waiver to appoint Business Stream for supply of Water and Sewerage Services.

Wards affected: (All Wards);

Lead officer: Mark Langridge Kemp


06/02/2019 - Business rate retail discount policy ref: 459    Recommendations Approved

Central government announced in the Budget, a new two year Business Rate relief scheme for retail properties that have a rateable value of below £51,000. Under the scheme, eligible ratepayers will receive a one third reduction in their 2019/20 rate bill. The Government expects local authorities to have in place arrangements to administer and award reliefs for the new financial year.  As granting the reliefs falls under the Council’s Discretionary powers it is necessary to have a local policy for each of the reliefs.

Decision Maker: Eastbourne Borough Council Cabinet

Made at meeting: 06/02/2019 - Eastbourne Borough Council Cabinet

Decision published: 07/02/2019

Effective from: 15/02/2019

Decision:

(Key decision):

 

(1) To approve the business rate retail discount policy as set out at appendix 1.

 

(2) To grant the Director of Service Delivery delegated authority, in consultation with the Lead Member, to review and, if necessary, amend the retail discount policy following the consultation period and at the end of year one of the scheme

 

(3) To grant the Director of Service Delivery delegated authority to implement and enforce the retail discount policy, including any measures necessary for or incidental to its management and administration.

Wards affected: (All Wards);

Lead officer: Nick Ducatel


06/02/2019 - Redundancy and redeployment ref: 467    Recommendations Approved

To receive and note a report (if submitted to this meeting) giving details of employees currently subject to this policy and related financial implications. The redundancy and redeployment policy with its associated procedures is a change management process within the Council designed to provide appropriate corporate assessment, support and learning interventions for those whose substantive posts are under threat.

Decision Maker: Eastbourne Borough Council Cabinet

Made at meeting: 06/02/2019 - Eastbourne Borough Council Cabinet

Decision published: 07/02/2019

Effective from: 15/02/2019

Wards affected: (All Wards);

Lead officer: Helen Knight


06/02/2019 - Community grants programme - small grants ref: 466    Recommendations Approved

To agree small grants to voluntary organisations awarded by the borough council in Eastbourne for the year 2019/20 and agree priorities for small grants for the year 2020/21.

Decision Maker: Eastbourne Borough Council Cabinet

Made at meeting: 06/02/2019 - Eastbourne Borough Council Cabinet

Decision published: 07/02/2019

Effective from: 15/02/2019

Wards affected: (All Wards);

Lead officer: Pat Taylor


06/02/2019 - Housing revenue account budget 2019/20 ref: 458    Recommmend Forward to Council

Recommendations to full Council in February 2019 in respect of rent proposals for 2019/20 and the housing revenue account.

Decision Maker: Eastbourne Borough Council Cabinet

Made at meeting: 06/02/2019 - Eastbourne Borough Council Cabinet

Decision published: 07/02/2019

Effective from: 06/02/2019

Decision:

Recommended to Council (Budget and policy framework):

 

(1) To approve the housing revenue account budget for 2019/20 and revised 2018/19 as set out at appendix 1.

 

(2) To approve that social and affordable rents (including shared ownership) are decreased by 1% in line with Government policy.

 

(3) To grant delegated authority to the Chief Finance Officer, in consultation with the Cabinet portfolio holders for Financial Services and Direct Assistance Services, to take measures in the management of the Week 53 rent year.

 

(4) To approve that service charges for general needs properties are decreased by 13.20%.

 

(5) To approve that service charges for the older persons sheltered accommodation are increased by 0.24%.

 

(6) To approve that the support charge for sheltered housing residents remained at £7.20 per unit, per week.

 

(7) To approve that heating costs were set at a level designed to recover the estimated actual cost.

 

(8) To approve that water charges were set at a level designed to recover the estimated cost of metered consumption.

 

(9) To approve that garage rents remained at current levels.

 

(10) To grant delegated authority to the Chief Executive, in consultation with the Cabinet Portfolio Holders for Financial Services and Direct Assistance Services and the Head of Finance to finalise Eastbourne Homes’ management fee and delivery plan.

 

(11) To approve the housing revenue account capital programme as set out at appendix 2.

Wards affected: (All Wards);

Lead officer: Pauline Adams


06/02/2019 - Treasury management and prudential indicators 2019/20, capital strategy and investment strategy ref: 457    Recommendations Approved

Report will contain Capital Investment Strategy and Treasury Management Strategy.

Decision Maker: Eastbourne Borough Council Cabinet

Made at meeting: 06/02/2019 - Eastbourne Borough Council Cabinet

Decision published: 07/02/2019

Effective from: 06/02/2019

Decision:

(Non-key decision):

 

(1) To note the extended role of the Chief Finance Officer as set out at appendix 7 to the report.

 

Recommended to Council (Budget and policy framework):

 

(2) To approve the treasury management strategy and annual investment strategy as set out in the report and at appendix 4.

 

(3) To approve the methodology for calculating the minimum revenue provision as set out at paragraph 2.3 of the report and at appendix 2

 

(4) To approve the prudential and treasury indicators as set out in the report.

 

(5) To approve the specified and non-specified investment categories listed at appendix 5.

 

(6) To approve the capital strategy as set out at appendix 1 to the report.

Wards affected: (All Wards);

Lead officer: Pauline Adams, Janet Martin


06/02/2019 - General fund revenue budget 2019/20 ref: 456    For Determination

To recommend full Council to set the 2019/20 budget and council tax at their meeting in February 2019.

Decision Maker: Eastbourne Borough Council Cabinet

Made at meeting: 06/02/2019 - Eastbourne Borough Council Cabinet

Decision published: 07/02/2019

Effective from: 06/02/2019

Decision:

Recommended to Council: (Budget and policy framework):

 

(1) To approve the general fund budget for 2018/19 (revised) and 2019/20 (original), set out at appendix 1, including growth and savings proposals for 2019/20 as set out at appendix 2.

 

(2) To approve an increase in the Council Tax for Eastbourne Borough Council of 2.99% resulting in a Band D charge of £246.77 for 2019/20.

 

(3) To approve the revised general fund capital programme 2018/22 as set out at appendix 3.

 

(4) To note the section s151 Officers sign off as outlined in section 1.6 of the report.

Wards affected: (All Wards);

Lead officer: Pauline Adams


06/02/2019 - Housing delivery programme ref: 464    Recommendations Approved

The report sets out:

 

a)    an update on the capital development and housing delivery programme;

 

b)    proposals for the Council’s established joint asset holding company (Aspiration Homes LLP) to purchase residential properties to:

 

i)              provide accommodation to assist the Council meet its strategic housing agenda,

ii)             improve access into the private rented sector,

iii)            increase the variety, availability and accessibility of affordable housing and low cost home ownership.

 

c)    proposals for the Council to acquire back leaseholder and shared ownership properties in Riverbourne House, Belmore Road, Eastbourne, BN22 8AZ - a sheltered / retirement scheme owned by the Council.

Decision Maker: Eastbourne Borough Council Cabinet

Made at meeting: 06/02/2019 - Eastbourne Borough Council Cabinet

Decision published: 07/02/2019

Effective from: 15/02/2019

Decision:

(Key decision):

 

(1) To agree that the Council makes a loan facility available of up to £2.5m on market terms to AHLLP for the purpose of enabling the partnership to purchase residential accommodation for affordable purposes under a dedicated programme.

 

(2) To approve as a Restricted Matter under the LLP Agreement, the making of a loan facility by Lewes District Council of up to £2.5m on market terms to AHLLP for the purpose of enabling the partnership to purchase residential accommodation for affordable purposes under a dedicated programme.

 

(3) To authorise the Assistant Director for Legal and Democratic Services to ensure that a “Funding Agreement” pursuant to a “Deed of Entrustment” is entered into by AHLLP with the Council so that Right to Buy (RTB) receipts are appropriated in accordance with legislative requirements and the retention agreement with Government in relation to “social housing”. To give delegated authority to the Director of Regeneration and Planning to determine the terms of such agreement(s).

 

(4) To delegate authority to the Chief Finance Officer in consultation with the Lead Cabinet members for Housing and Finance to agree the whole scheme lending parameters for purchases for the programme outlined at resolution (1).

 

(5) To delegate authority to the Chief Finance Officer in consultation with the Lead Cabinet members for Housing and Finance authority to approve any draw down by EHICL from the £20m loan facility approved in the 2017/2021 Capital Programme (to the extent not already committed to other projects) for investment in EHICL’s property portfolio, the delivery of new mixed tenure homes and associated activities by EHICL and to delegate authority to the Chief Finance Officer in consultation with the Assistant Director - Legal & Democratic Services to determine the terms of any loan to be offered to EHICL provided always that the Chief Finance Officer is satisfied that:

 

(a)  There will be adequate security for the loan

 

(b)  There is a viable business case for the loan

 

(c)  Any such loan is on market terms.

Wards affected: (All Wards);

Lead officer: Nathan Thompson


06/02/2019 - Local Development Scheme 2019-2022 ref: 463    For Determination

To seek endorsement of the Local Development Scheme, which sets out the timetable for the preparation of the new Eastbourne Local Plan, in order to allow formal adoption at Full Council.

 

Decision Maker: Eastbourne Borough Council Cabinet

Made at meeting: 06/02/2019 - Eastbourne Borough Council Cabinet

Decision published: 07/02/2019

Effective from: 06/02/2019

Decision:

Recommended to Council (Budget and policy framework):

 

(1) To adopt the Eastbourne Local Development Scheme 2019-2022 as set out at appendix 1.

 

(2) That delegated authority be granted to the Director of Regeneration and Planning in consultation with the Cabinet Member for Place Services to make minor and technical updates to timetables within the Local Development Scheme where necessary.

Wards affected: (All Wards);

Lead officer: Matt Hitchen


06/02/2019 - East Sussex Business Rates Pilot 2019/20 ref: 461    Recommendations Approved

Proposed business rate pilot.

Decision Maker: Eastbourne Borough Council Cabinet

Made at meeting: 06/02/2019 - Eastbourne Borough Council Cabinet

Decision published: 07/02/2019

Effective from: 15/02/2019

Decision:

(Non-key decision):

 

(1) To agree that Wealden District Council be nominated as the lead authority.

 

(2) To agree that Eastbourne Borough Council pilots 75% business rates retention, resulting in an additional anticipated gain of £0.2m over current pooling arrangements.

 

(3) To agree the basic principle that no authority would receive a lower level of funding than they would have received without the pool.

 

(4) To agree to split resources gained on the growth in business rates on the basis of the split being 26% to East Sussex County Council, 5% to the Fire authority and the remaining 44% split amongst the District/Borough Councils;

 

(5) To agree the financial stability and economic development split of funding.

 

(6) To agree that the finalisation of the Memorandum of Understanding (appendix A) is delegated to the Chief Finance Officer.

Wards affected: (All Wards);

Lead officer: Pauline Adams