Issue - meetings

Report of Deputy Chief Executive and Director of Regeneration and Planning

Lead Cabinet member: Councillor Zoe Nicholson

(This report contains an exempt appendix. Any discussion of this must take place at item 18 following exclusion of the public.)

(Key decision):

(1) To note the progress of the Robinson Road waste and recycling depot capital development project, including the proposed Preferred Option showing at Appendix 1 to the report.

(2) To delegate authority to the Director of Regeneration and Planning, in consultation with the Director of Finance and Performance (S151 Officer), Lead Member for Finance, Assets and Community Wealth Building, and Lead Member for Neighbourhood Wellbeing, to carry out all necessary actions to facilitate the project within the capacity of the existing General Fund capital budget allocation of £5m including finalising the Preferred Option, financing, feasibility, planning, development, award of contract(s), and determining the terms of, and authorising the execution of, all necessary documentation.

(3) To approve the lease of land at Lewes Road, Newhaven as part of the project proposals in line with the key terms outlined at Appendix 2 (Exempt),subject to such variations that may be agreed in the course of negotiations and to delegate authority to the Director of Regeneration and Planning, in consultation with the Director of Finance and Performance (S151 Officer) and Lead Member for Finance, Assets and Community Wealth Building, to carry out all necessary actions to conclude that lease and any ancillary documentation including determining the terms of, and authorising the execution of, all necessary documentation.

The Cabinet considered the report of the Deputy Chief Executive and Director of Regeneration and Planning, providing an update on the progress of the plans to redevelop the waste and recycling depot in Robinson Road, Newhaven to meet the future needs of the service.

Thanks were conveyed to officers for their work in incorporating sustainability into proposals and also to the Head of Environment First for their prior work on progressing the matter.

Policy and Performance Advisory Committee (PPAC), held on 7 September 2023 considered the report and were supportive of the officer recommendations in full. Councillor Brett, Chair of PPAC was in attendance to present PPAC’s discussion and questions raised at that meeting.

Resolved (Key decision):

(1) To note the progress of the Robinson Road waste and recycling depot capital development project, including the proposed Preferred Option showing at Appendix 1 to the report.

(2) To delegate authority to the Director of Regeneration and Planning, in consultation with the Director of Finance and Performance (S151 Officer), Lead Member for Finance, Assets and Community Wealth Building, and Lead Member for Neighbourhood Wellbeing, to carry out all necessary actions to facilitate the project within the capacity of the existing General Fund capital budget allocation of £5m including finalising the Preferred Option, financing, feasibility, planning, development, award of contract(s), and determining the terms of, and authorising the execution of, all necessary documentation.

(3) To approve the lease of land at Lewes Road, Newhaven as part of the project proposals in line with the key terms outlined at Appendix 2 (Exempt),subject to such variations that may be agreed in the course of negotiations and to delegate authority to the Director of Regeneration and Planning, in consultation with the Director of Finance and Performance (S151 Officer) and Lead Member for Finance, Assets and Community Wealth Building, to carry out all necessary actions to conclude that lease and any ancillary documentation including determining the terms of, and authorising the execution of, all necessary documentation.

Reason for decisions:

(1) To provide Cabinet with an update on the Robinson Road waste and recycling depot capital development project.

(2) To enable key decisions to be taken in relation to land / assets required to support the scheme proposals and to meet the future needs of the waste and recycling service.

Notes: (1) Appendix 2 remained exempt. (2) Exempt information reason 3 -Information relating to the financial or business affairs of any particular person(including the authority holding that information).