Agenda and minutes

Eastbourne Borough Council Annual Council
Wednesday, 9th May, 2018 6.00 pm

Venue: Town Hall, Eastbourne

Contact: Committee Services on 01323 410000 

Items
No. Item

1.

Election of Mayor.

Minutes:

It was proposed by Councillor Tutt and seconded by Councillor Shuttleworth:

“That Gill Mattock, a Councillor of this Borough be elected Mayor for the 2018/19 municipal year and until the election of Mayor at the next Annual Meeting of the Council.”

It was accordingly:-

Resolved: That Gill Mattock, a Councillor of this Borough be elected Mayor for the 2018/19 municipal year and until the election of Mayor at the next Annual Meeting of the Council.

Councillor Mattock then made the statutory declaration of acceptance of office as Mayor.

In her speech of acceptance, the Mayor reported that her nominated charities for the 2018/19 year would be Memory Lane and Wayfinder Woman.

2.

Declarations of interests by members.

Declarations of disclosable pecuniary interests (DPIs) by members as required under Section 31 of the Localism Act and of other interests as required by the Code of Conduct (please see note at end of agenda).

Minutes:

No declarations were made.

3.

Minutes. pdf icon PDF 133 KB

Minutes:

The minutes of the meeting held on 21 February 2018 were presented and the Mayor was authorised to sign them as a correct record.

4.

Apologies for absence.

Minutes:

Apologies for absence were reported from Councillors Jenkins and Murdoch.

 

5.

Appointment of Deputy Mayor.

Minutes:

It was proposed by Councillor Tutt and seconded by Councillor Dow:

“That Kathy Ballard, a Councillor of this Borough be appointed Deputy Mayor for the 2018/19 municipal year and until the next Annual Meeting of the Council.”

It was accordingly:-

Resolved: That Kathy Ballard, a Councillor of this Borough be appointed Deputy Mayor for the 2018/19 municipal year and until the next Annual Meeting of the Council.

Councillor Ballard then made the statutory declaration of acceptance of office as Deputy Mayor and announced that her Deputy Mayor’s Consort for the year would be Mr Jon Ballard.

6.

Investiture of Mayor's Consort.

Minutes:

The Mayor reported that Mr Alan Mattock supported by Ms Cherine Maskell would undertake the duty of Mayor’s Consorts for the 2018/19 municipal year.

 

7.

Mayor's Chaplain.

Minutes:

The Mayor reported that the Reverend Mike Blanch would be serving as the Mayor’s Chaplain for the 2018/19 municipal year.

8.

Executive arrangements.

(Note: The election of Leader of the Council took place at the Annual Meeting on 27 May 2015. The Leader was appointed to a 4-year term of office in accordance with the provisions of the Local Government and Public Involvement in Health Act 2007.)

 

Leader of the Council to report:

 

(a) Any changes in respect to the names of those Councillors serving on the Cabinet and the Councillor appointed as Deputy Leader of the Council (and Deputy Chairman of the Cabinet) and the respective areas of responsibility for each member of the Cabinet.

 

(b) That the terms of reference and constitution of the Cabinet be as set out in the Council’s Constitution. 

 

(c) That delegations to individual Cabinet members in respect of executive functions have not been made at this time.

Minutes:

Councillor Tutt reported the following:

(1) That the names of those councillors to serve on the Cabinet and the Councillor appointed as Deputy Leader of the Council (and Deputy Chairman of the Cabinet) be as shown on the schedule attached to these minutes for the 2018/19 municipal year and that the respective areas of responsibility for each member of the Cabinet be noted.

(2) That a vote of thanks be recorded for the significant contribution to the work of the Cabinet by Councillors Mattock and Sabri during their tenure.

 

(3) To welcome the new appointments of Councillor Holt (Financial Services including Accountancy, Audit, Purchasing and Payments) and Councillor Swansborough (Core Support and Strategic Services).

(4) That the terms of reference and constitution of the Cabinet be as set out in the Council’s Constitution. 

(5) That delegations to individual Cabinet members in respect of executive functions have not been made at this time.

9.

Establishment of Council committees, appointment of chairmen, deputy chairmen and members to serve on Council committees, appointment of chairman and non-executive directors on boards and other appointments. pdf icon PDF 84 KB

(1) To agree the proposed number and allocation of seats, receive nominations and vote thereon.  Please see reports 9(a) and 9(b) referred to below.

 

(2) To confirm the continuation of the following bodies with terms of reference as set out in the Council’s Constitution that have a fixed membership or to which members are appointed by the Chief Executive, Deputy Chief Executive or relevant Senior Head of Service as the need arises:

Equality Steering Group

Council Panels

Recruitment Panels

Task Groups

Project Boards

 

(3) That the existing independent person (Mr Neal Robinson) be re-appointed under the provisions of the Localism Act 2011.

Additional documents:

Minutes:

The Council noted the report of the Head of Democratic Services on the allocation of seats on Council bodies for 2018/19 and a proposed schedule of nominations.

Following a proposal from Councillor Tutt, seconded by Councillor Freebody, it was:

Resolved: (1) That the proposed number and allocation of seats and nominations as set out on the submitted schedules as attached to these minutes be approved.

(2) That the continuation of the following bodies be confirmed with terms of reference as set out in the Council’s Constitution, and that they have a fixed membership to which members are appointed by the Chief Executive, Deputy Chief Executive or relevant Director as the need arises:

Equality Steering Group, Council Panels, Recruitment Panels, Task Groups and Project Boards

(3) That the existing independent person (Mr Neal Robinson) be re-appointed under the provisions of the Localism Act 2011 for the municipal year 2018/19.

 

10.

Programme of meetings for 2018/19. pdf icon PDF 73 KB

To confirm the calendar which was provisionally approved by Council on 21 February 2018

 

Minutes:

Following a proposal from Councillor Tutt, seconded by Councillor Freebody, it was:

Resolved: That the programme of meetings for all bodies in the Council structure in the municipal year 2018/19 be confirmed in accordance with the schedule circulated with the agenda.

11.

Delegation of non-executive functions.

Council to approve the delegation of non-executive functions, including terms of reference, to Committees, Sub-Committees, and other Council bodies as set out in the relevant sections of the Council’s Constitution.

Minutes:

Following a proposal from Councillor Tutt, seconded by Councillor Freebody, it was:

Resolved: That the delegation of non-executive functions, including terms of reference, to Committees, Sub-Committees and other Council bodies as set out in the relevant sections of the Council’s Constitution be approved.

 

12.

Scheme of delegations to officers and proper officer functions.

The Council is required each year to approve the scheme of delegations to officers and proper officer functions as set out in the relevant sections of the Council’s Constitution.

Minutes:

Following a proposal from Councillor Tutt, seconded by Councillor Freebody, it was:

Resolved: That the scheme of delegations to officers and proper officer functions as set out in the relevant sections of the Council’s Constitution be approved.

13.

Appointments to outside and other bodies. pdf icon PDF 71 KB

To receive nominations from Group Leaders and vote thereon.

Additional documents:

Minutes:

Following a proposal from Councillor Tutt, seconded by Councillor Shuttleworth, it was:

Resolved: That the appointment of Members to serve on outside and other bodies be approved in accordance with the names listed on the schedule attached to these minutes.