Agenda and decisions

Lewes District Council Cabinet
Monday, 16th September, 2019 2.30 pm

Venue: Ditchling Room at Southover House, Southover Road, Lewes, BN7 1AB

Contact: Committee Services on 01323 415021 

Items
No. Item

1.

Minutes of the meeting held on 1 July 2019 pdf icon PDF 117 KB

2.

Apologies for absence

3.

Declarations of interest

Disclosure by councillors of personal interests in matters on the agenda, the nature of any interest and whether the councillor regards the interest as prejudicial under the terms of the Code of Conduct.

4.

Urgent items

Items not on the agenda which the Chair of the meeting is of the opinion should be considered as a matter of urgency by reason of special circumstances as defined in Section 100B(4)(b) of the Local Government Act 1972. A supplementary report will be circulated at the meeting to update the main reports with any late information.

5.

Public question time

To deal with any questions received from members of the public in accordance with Council Procedure Rule 11 (if any).

6.

Written question from councillors

To deal with written questions which councillors may wish to put to the Chair of the Cabinet in accordance with Council Procedure Rule 12 (if any).

7.

Matters referred to the Cabinet

Matters referred to the Cabinet (whether by the Scrutiny Committee or by the Council) for reconsideration by the Cabinet in accordance with the provisions contained in the Scrutiny Procedure Rules or the Budget and Policy Framework Procedure Rules set out in part 4 of the Council's Constitution.

 

None.

8.

Seaford Health Hub - scheme progress pdf icon PDF 65 KB

Report of Director of Regeneration and Planning

Lead Cabinet member: Councillor Zoe Nicholson

Decision:

(Non-key decision):

 

To note the update on the Seaford Health Hub project and that a further report will be presented to Cabinet which will include a strategic, financial, technical and design review of the scheme once completed.

9.

Contingency planning for no-deal Brexit pdf icon PDF 28 KB

Report of Assistant Director for Corporate Governance

Lead Cabinet member: Councillor Zoe Nicholson

Additional documents:

Decision:

(Non-key decision):

 

(1) To note the Council’s preparations and readiness for the UK leaving the EU without a formal agreement or transition period;

 

(2) To note East Sussex County Council’s statement at paragraph 3.8 on traffic issues at Newhaven Port under a no-deal Brexit scenario.

 

(3) That, in the absence of recent contact, the Cabinet resolve to write to the Department for Transport, in liaison with East Sussex County Council and seek current information and assurance in respect of the impact on Newhaven Port in the event of no-deal Brexit.

 

(4) That the Council liaise with the Citizens Advice Bureau to explore ways in which advice and support on applying to the EU Settlement Scheme can be given for European Union Nationals living in the District.

 

(5) That the Council investigate the feasibility of longer term emergency collaboration with other public sector agencies in the event of prolonged issues relating to shortages.

10.

Finance update - Provisional outturn 2018/19 and performance quarter 1 2019-20 pdf icon PDF 97 KB

Report of Chief Finance Officer

Lead Cabinet member: Councillor Zoe Nicholson

Additional documents:

Decision:

(Non-key decision):

 

(1) To agree the update on outturn 2018/19

 

(2) To agree the General Fund financial performance for the quarter ended June 2019.

 

(3) To agree HRA financial performance for the quarter ended June 2019.

 

(4) To agree the amended capital programme as set out at appendix 2 to the report.

 

(5) To agree the Treasury Management performance.

11.

Portfolio progress and performance report quarter 1 - 2019-2020 pdf icon PDF 69 KB

Report of Director of Regeneration and Planning

Lead Cabinet member: Councillor Chris Collier

Additional documents:

Decision:

(Non-key decision):

 

(1) To note progress and performance for quarter 1 as well as the overall performance for 2019/20 and

 

(2) To consider any recommendations made by the Scrutiny Committee.

12.

Treasury management report pdf icon PDF 197 KB

Report of Chief Finance Officer

Lead Cabinet member: Councillor Zoe Nicholson

Additional documents:

Decision:

(Key decision):

 

(1) To confirm that Treasury Management Activity for the period 1 March to 30 June 2019 has been in accordance with the approved Treasury Strategies for that period.

 

Recommended to Council (Budget and policy framework):

 

(2) To endorse the following recommendation from Audit and Standards Committee to Council that the annual Treasury Management report for 2018/19 be agreed and the 2018/19 Prudential and Treasury Indicators included in the report be approved.

13.

Wave Leisure Trust - Lewes District Council Contract Annual Review 2018/19 pdf icon PDF 75 KB

Report of Director of Tourism and Enterprise

Lead Cabinet member: Councillor Ruth O’Keeffe

Additional documents:

Decision:

(Non-key decision):

 

(1) To note and approve Wave Leisure Trust’s performance against the Lewes District Council contract Annual Service Delivery Plan for 2018/2019.

 

(2) To approve the annual service delivery objectives for 2020/21, subject to a review of the performance indicators, in liaison with the Lead member for tourism and devolution.

 

14.

Newhaven Fort pdf icon PDF 62 KB

Report of Director of Regeneration and Planning

Lead Cabinet member: Councillor Ruth O’Keeffe

Decision:

(Key decision):

 

(1) To note the existing condition of the Fort bridge.

 

(2) To approve that up to £350,000 be allocated from the Council’s capital programme and ring-fenced to meet the cost of replacement.

15.

Affordable workspace review pdf icon PDF 193 KB

Report of Director of Regeneration and Planning

Lead Cabinet member: Councillor James MacCleary

Decision:

(Key decision):

 

(1) To allocate £10,000 to explore the feasibility of Meanwhile Use Leases for the temporary use of Council assets, subject to statutory, legislative and building constraints.

 

(2) To formally adopt the South East Creative Economy Network’s (SECEN) approach to defining affordable workspace.

 

(3) To commit to exploring the potential to facilitate the development of new, affordable ‘open workspace within Lewes District.

 

(4) To note that the Council’s Regeneration service continues to work closely with Locate East Sussex and other partner agencies to ensure they continue to collaborate effectively with South East Creative Cultural and Digital Support (SECCADS) and the creative sector.

 

(5) That Cabinet adopts a position statement formalising the Council’s commitment to supporting the growth of creative industries.

 

(6) To commit all services across the Council to raising awareness of available business support provision across Lewes District.

16.

Climate emergency pdf icon PDF 116 KB

Report of Director of Regeneration and Planning

Lead Cabinet member: Councillor Matthew Bird

Decision:

(Key decision):

 

That £100k be approved to progress carbon reduction and climate adaptation interventions in 2019/20.